Admin Executive

Responsibilities

• Manage the reception counter and conduct checking in of clients and visitors
• Manage the operational processes of admission and attendance at FHGCC.  
• Arrange the appointments for clients for initial assessments for day care and community rehab referrals   
• Inform therapists, nurse and Centre Manager on scheduled visits of referral
• Prepare client files  
• Perform financial counselling
• Mark attendance for the services
• Arrange transport to and from the centre, as required  
• Prepare reports, as required, for submission
• Proper filing of documents  
• Generate monthly invoices for day care and sessional invoices for community rehabilitation services  
• Manage daily and monthly collection of services  
• Liaise with caterer on meals  
• Attend to telephone enquiries promptly
• Stock management of PPE and stationery  
• Ordering of stationery, uniforms, rations and PPE, etc  
• Monitor delivery of goods and services
• Verify monthly invoices by vendors
• Perform data entry for claiming subvention  
• Perform the role of Fire Warden for SCC when appointed  
• Supervise the cleaning vendor  
• Liaise with Facilities Management department on maintenance and repairs 

Requirements 

• Minimum GCE “O” level
• At least 3 years of related experience in a similar role in the social or health sector preferred
• Good proficiency in MS Office Word, Excel, and Outlook, and able to adapt and use software applications
• Bilingual and knowledge of other spoken language will be an advantage
•  Able to prioritize, problem-solve and is meticulous in follow through
• Strong disposition to serve, in particular in caring for the elderly
• Independent and a good team worker